Aura Talent  |  Last updated 8 October 2026

This notice explains how Aura Talent collects and uses personal information about candidates. That means people we contact about roles, people who ask us to help them find work, and anyone we introduce to our clients. It also covers contractors we place and people who recommend others to us.

If one of our consultants sent you a link to this page, this is the notice they mentioned.

1. Who we are

Aura Talent is the trading name of Elma Talent Ltd, a company registered in England and Wales (company number 16178575). Our registered office is 128 High Street, Kelvedon, Colchester, CO5 9JA, and we work from Mindspace, 9 Appold Street, London EC2A 2AP.

We are a recruitment agency. We find people for roles with our clients, introduce them, and support both sides through the hiring process. Our clients employ or engage the people they hire directly.

Elma Talent Ltd is the controller of your personal information under UK data protection law (the UK GDPR and the Data Protection Act 2018). When we introduce you to a client, that client becomes a separate controller of the information we share with them, and their own privacy notice applies to how they use it.

If you have any questions about this notice or your information, email privacy@auratalent.io or write to us at the London address above.

2. What information we hold about you

• Identity and contact details: your name, email address, phone number, location, and links to professional profiles such as LinkedIn.
• Career information: your CV, current and previous roles and employers, skills, qualifications, achievements, and the kind of work you are looking for.
• Notes from our conversations: notes from calls and meetings, our assessment of your experience against a role, and your questions and preferences.
• Practical details: notice period, availability, where you would be willing to work and how often you can travel.
• Pay details you choose to share: your current package and what you are looking for.
• Interviews and feedback: feedback from our clients after interviews, and the outcome.
• Correspondence: emails and messages between us.
• For contractors we place: your day rate and the days you work, which our clients report to us so that we can invoice our fee.

We do not ask for information about your health, ethnicity, religion, sexual orientation, trade union membership or criminal record. If you choose to tell us something like this, for example so that an interview can be adjusted for you, we will only use it for that purpose and will only share it with your agreement.

You do not have to give us any information. If you would rather not, we may not be able to help you find a role or put you forward for one.

3. Where we get it from

• From you, when you speak to us, reply to us, send us your CV or apply for a role.
• From public professional sources, such as LinkedIn, company websites, published articles, event listings and Companies House.
• From contact-data providers, which supply professional contact details such as an email address or phone number.
• From people who recommend you to us.
• From our clients, for example feedback after an interview.

If we found your details through public sources or a recommendation, we will point you to this notice when we first contact you, or within one month at the latest.

4. How we use it, and our lawful basis

The law requires us to have a lawful basis for each way we use your information. Ours are:

• Finding and contacting people for roles, keeping a record of potential candidates, and assessing experience against roles. Basis: legitimate interests. Our business is connecting experienced people with roles that suit them, and we keep what we hold proportionate to that.
• Introducing you to a client for a specific role. Basis: legitimate interests. We will always speak to you and get your agreement before we put your details forward for a specific role.
• Supporting you through a process you have chosen to go forward with, such as arranging interviews, passing on feedback and helping with offers. Basis: taking steps you have asked us to take.
• Invoicing our clients and keeping business records. Basis: legal obligation and legitimate interests.
• Meeting our legal obligations, including the Conduct of Employment Agencies and Employment Businesses Regulations 2003, tax rules, and requests from regulators. Basis: legal obligation.
• Using sensitive information you choose to share with us. Basis: your explicit consent, which you can withdraw at any time.
• Bringing or defending legal claims. Basis: legitimate interests.

You can object to any use that relies on legitimate interests. See section 10.

5. Software and AI tools

We use software to run our business, including recruitment and customer relationship systems, and AI tools that help us search for and organise information about potential candidates and take notes on calls. If we use a note-taking tool on a call with you, we will tell you at the start of the call, and you can ask us not to.

These tools support our consultants. They do not make decisions about you. A person always decides whether to contact you or put you forward for a role, and we do not make decisions about you based solely on automated processing that have a legal or similarly significant effect on you.

6. Who we share it with

• Our clients, for specific roles you have agreed to be put forward for. We share what is relevant to that role, normally your CV and a summary of our conversations with you.
• Recruitment platforms, where a client receives candidate submissions through one. We only submit your details with your agreement.
• Service providers that help us run the business, including email and cloud storage, recruitment and customer relationship systems, note-taking and transcription tools, contact-data providers and video call tools. They may only use your information on our instructions.
• Professional advisers, such as lawyers, accountants and insurers, where needed.
• Regulators, law enforcement or courts, where the law requires it.
• A buyer or investor, if all or part of our business is sold or restructured, under strict confidentiality.

We do not sell your personal information.

7. Transfers outside the UK

Some of our clients are outside the UK, for example in Europe and the United States. If you agree to be put forward for a role with one of them, we will share your details with that client so that we can take the steps you have asked us to take.

Some of our service providers also store or process information outside the UK. Where information goes to a country that the UK has not recognised as having adequate protection, we rely on safeguards approved under UK law, such as the International Data Transfer Agreement or the UK Addendum to the EU standard contractual clauses.

8. How long we keep it

• Candidate records: up to three years after our last meaningful contact with you, such as a call or a reply to a message. After that we delete or anonymise your information, unless you have asked us to keep in touch.
• If you are placed through us: details of the placement and our fee for six years after the end of the financial year it relates to, for tax and legal reasons.
• Contractors: records of days worked and fees for six years, for the same reasons.

If you ask us to delete your information sooner, we will, unless the law requires us to keep it. We may keep a short note that you asked not to be contacted, so that we respect that request.

9. How we keep it safe

Access to candidate information is limited to our team. Files are stored with restricted sharing, client documents are kept separate from candidate documents, and we only share CVs with clients for specific roles you have agreed to. If something goes wrong, we have a process to contain it, assess the risk, and tell you and the Information Commissioner’s Office (ICO) where the law requires.

10. Your rights

You have the right to:

• ask for a copy of the information we hold about you;
• ask us to correct anything that is wrong or incomplete;
• ask us to delete your information;
• ask us to restrict how we use it;
• object to us using it on the basis of legitimate interests, including being contacted about roles. If you tell us you do not want to hear from us, we will stop;
• ask for information you gave us in a portable format, where this applies;
• withdraw your consent at any time, where we rely on it.

To use any of these rights, email privacy@auratalent.io. It is free, and we will respond within one month. We may need to confirm your identity first.

11. Complaints

If you are unhappy with how we have handled your information, please tell us first so that we can put it right. You also have the right to complain to the Information Commissioner’s Office at ico.org.uk/make-a-complaint or on 0303 123 1113.

12. Changes to this notice

We will update this notice when how we use your information changes, and we will change the date at the top when we do.